Competition Rules and Merit Award System
1.1 In this document, "Digital image file" or "digital file" or,
simply, "digital" refers to a computer file containing a digital
image. Digital files yield projected images. "Print" is an image
residing on a tangible and opaque material, transferred there by
either traditional wet darkroom technology or digital print
1.2 Competitions in digital files, prints (monochrome and color)
will be held each month except July and August. Digital and Print
competitions will normally be held on the third Wednesday of the
month. Image shows will normally be held on the last Wednesday of
the months of October and January-April; if cancelled, members will
be notified in advance.
1.3 Awards are made in each division and class of competition
according to the merit award system as defined in section 9 of these
rules. There are three divisions:
(1) Digital – having three classes: Entry, Advanced, Master
(2) Prints – having three classes: Entry, Advanced, Master
(3) Image Shows – having a single unnamed class.
1.4 Definition of Competition Classes
· Is appropriate for
photographers with limited photographic skill and experience
· Provides an
opportunity for new members to find their comfort zone within SCC
· Provides an
entrance for members who might be new to competition
· Is appropriate for
photographers with advanced skill and experience who want to compete
at a higher level
· Is appropriate for
members with experience in photographic competition
· provides a
competitive class for consistent winners at the Entry Class to move
· Judging standards
for the Advanced Class are higher than for the Entry Class
· Is appropriate for
photographers with a very high degree of photographic skill and
experience who seek the highest level of competition
· Provides a
competitive class for consistent winners at the Advanced Level to
· Judging standards
for the Master Level are at the highest level, encompassing both
artistic and technical merit
Based on these guidelines, members choose the class in which to
enter their prints based on their ability and on their desire for a
particular level of competition. Wherever the member enters at the
beginning of the year is where he/she will remain for the entire
When a member in the Entry Class achieves the 150 point
“Photographer” milestone award, that member will automatically be
promoted to the Advanced Class the following year,
1.5 The copyright of a digital image file copied to the SCC computer
remains with the creator of the image. Permission to copy a digital
image file to the SCC computer grants the SCC no rights other than
the right to display the image in an SCC competition or Image Show,
and then only at the request of the image's creator.
2. COMPETITION YEAR
2.1 The competition year for the purpose of determining annual
competition awards and merit point award winners will start with the
September competition and end with the June competition the
3. DIVISION CLASSIFICATIONS
3.1 Digital File Division: The Digital File Division is divided into
three classes: Entry Class, Advanced Class and Master Class. Members
choose the class in which to enter their digital files based on
their ability and on their desire for a particular level of
competition. See section 4.4 for number of entries allowed.
3.2 Print Division: Club competition in the Print Division is
divided into three classes: Entry Class, Advanced Class and Master
Class. Members choose the class in which to enter their prints based
on their ability and on their desire for a particular level of
competition. See section 4.4 below for number of entries allowed.
3.3 Image show Division: Image shows consisting of a sequence of
digital files or prints, and, if desired, accompanied by appropriate
narrative and/or music. Entries may be either of two types: Maxi or
Mini. The Club will conduct regular Image Show competitions open to
all club members.
4. GENERAL COMPETITION RULES
4.1 Competitions are open to all subject matter except when a
specific theme has been designated beforehand by the membership, the
only other restriction being that of good taste.
4.2 Each member who wishes may submit 3 topics for subjects for 3
special themed competitions during the following year. From this
list, the top 3 subjects will be selected after each member casts up
to 3 votes. No special topic may be repeated over a 3 year
4.3 Prints and digital images that have placed first, second, third
or honorable mention in any class of any division may not be entered
again. However, prints and digital images that have placed first,
second, third or honorable mention in any class of any division can
be included as part of an Image Show.
4.4 Members may submit up to 3 images in a competition. Images may
be entered in any division, but no more than two images may be
entered in any one division. For example, a member could enter 2
prints, one digital image for a total of 3 images; or 1 print and 2
digital images for a total of 3 images. Members are encouraged to
compete in both divisions as they wish.
4.5 All entries must be the member's own work. All print entries
must bear the title and member's name clearly marked on the back of
the print. Members must also fill-in the print sign-up sheet for
each print entry. In the case of digital image files, a sign-up
sheet will be available to record the photographer's name, the title
of the image. The member must use the same title as the name the
digital file submitted. Sign-up sheets are listed by class in each
division and it is the responsibility of the member to sign-up on
the chosen class of that competition year.
4.6 Good Sportsmanship: Competitions are for the instruction and
entertainment of the membership, and good sportsmanship is expected.
It is considered unsporting to enter digital files or prints which
represent slight modifications in subject matter, or mounting or
cropping of photographs which have won in previous contests. In the
interest of good sportsmanship, a print and a digital image of the
identical photograph should not be entered into competition the same
4.7 Once judging has started latecomers cannot enter into the
4.8 Digital files, prints, and Image Shows must be entirely the work
of the member except where specifically allowed otherwise in these
4.9 Digital files and prints which won in competition during the
year cannot be changed in any way for year-end judging.
4.10 In any one competition, the number of awards to be awarded is
· when there are 5
entries: award 1st
· when there are 6
or 7 entries award 1st and 2nd
· when there are 8
or 9 entries: award 1st, 2nd, and 3rd
· when there are 10
to 14 entries: award 1st, 2nd, 3rd, and 1 honorable mention
· when there are 15
to 24 entries: award 1st, 2nd, 3rd, and 2 honorable mentions
· when there are 25
to 34 entries: award 1st, 2nd, 3rd, and 3 honorable mentions
· when there are 35
or more entries: the 10% rule will apply
When there are 4 or fewer entries, the member may either (a) move to
the next highest level* for that competition only or (b) withdraw
his/her image and be given 1 point for entering.
*The higher level points would be awarded should the image win.
Should the image win in the higher level it must be entered in the
year-end competition in the member's regular (lower) class.
4.11 An entry may be removed from competition by the judge if it
does not meet the themed criteria of a themed competition or meet
print size requirements.
4.12 Should a winning entry be found to be in violation of these
regulations after competition has completed, that award will be
vacated without affecting the remaining awards. The scoring
chairperson will report the violation to the Division chairperson
and the President whom shall consent to the vacated award.
5. <removed August 20, 2013>
6. DIGITAL FILE COMPETITION RULES
6.1 For the sake of color accuracy and image quality, it is
recommended that entries in the digital projected image competitions
be in the sRGB color space. No attempt will be made, however, to
exclude entries not in the sRGB color space.
6.2 Each image file must be entered on the proper sign-in sheet with
title of the image, the name of the photographer. There will be
three sign-in sheets one for each class of competition (Entry,
Advanced or Master).
6.3 The file name of the digital image must be the title entered on
the sign-up sheet.
6.4 Image files should be prepared and submitted on a USB drive
formatted for FAT or FAT32.
6.5 Image files should be resized to fit within 1024x768 pixels for
7. PRINT COMPETITION RULES
7.1 All three print classes allow both film and digital cameras. It
does not matter how the print was made: it could be derived from a
slide, film negative, or digital image file.
7.2 Prints may be either color or monochromatic and, if the latter,
they may be hand colored, tinted, or toned.
7.3 Prints may be any size up to 16 x 20 inches and not smaller than
5 x 7 inches. They must be securely mounted on matte board or foam
core not smaller than 8 x 10 inches or larger than 16 x 20 inches.
Prints may not be framed.
7.4 The title, class level and maker's name must appear on the back
of the mounted print in the upper left hand comer. Each print must
be positively identified and upright position indicated, if not
8. IMAGE SHOW RULES
8.1 The subject of the Image Show may be either a photo travelogue
of domestic or foreign origin or a photo essay on any subject of
· A Maxi Show may be
accompanied by a verbal, written, or recorded narrative or music
from 20 to 45 minutes total presentation time.
· A Mini Show may be
accompanied by verbal, written, or recorded narrative or music of
not more than 20 minutes total presentation time.
8.3 Entry Procedure: Participants should submit an entry request to
the Image Show chairperson(s) as early as possible (written or
verbal). Entrants may submit up to two Image Shows per month at the
discretion of the Image Show chairperson, depending upon
availability of scheduling time.
8.4 Scheduling: Maxi and Mini shows will be scheduled by the Image
Show chairperson in consultation with contestants.
8.5 When using the club's computer and/or LCD projector, it is the
responsibility of the presenter to ensure that his/her Image Show
displays properly on the club's equipment.
8.6 Unlike images in the other competition categories, Image Shows,
once they have been presented may not be presented again.
8.7 Originality: In general, images and narrative must be the work
of the individual entrant. However, in recognition of the fact that
the development and continuity of a theme are essential ingredients
for success of a show, the entrant will be allowed to use not more
than ten percent of the total number of images from other sources,
or copied from publications, or reused from a previous winning set,
where needed to achieve continuity, completeness of narrative, or
for use as titles.
An image or images previously used in a prior Image Show may be used
in another Image Show as long as the new Image Show is one with a
theme completely distinct from the previous show. Good sportsmanship
should dictate that the image or images being reused should be kept
to a minimum.
8.8 Image Show presentation: Maxi and mini shows will be awarded
points as listed below in section 9.12. A member can present any
number of shows but will only be awarded points for a maximum of one
Mini and one Maxi per club year.
9. YEAR-END PHOTOGRAPHY AND MERIT AWARDS
9.1 Objectives: To encourage and honor consistent photographic
excellence, the Syracuse Camera Club has established awards for the
best digital files, prints and Image Shows of the year.
9.2 Awards: At or before each June competition, the Digital, and
Print chairpersons will collect all entries which have placed first,
second, third, or HM in each of the monthly competitions back to and
including the previous September. These will be entered in the final
competition with the consent of the makers.
9.3 Digital files and Prints will be judged by a panel of qualified
judges, not members of the club. The first three places in each
class of each division will receive awards which the winners may
keep. Runners-up, in number 10% (rounded to the nearest integer:
e.g., 25 entries mean 3 runners-up) of competitions in each class
and each division, will receive HM ribbons. All these awards will be
presented at the June banquet.
9.4 Digital File and Print of the Year: The first place winning
digital file in the Entry Class, Advanced Class and Master Class
will each receive an award for projected digital image of the year.
The first place winning print in the Entry Class, Advanced Class and
Master Class will each receive an award for print of the year. Each
of the winners will receive an additional engraved rotating trophy
which he or she may retain for one year. The rotating trophy becomes
the permanent possession of any member who wins it three times (over
any time period), and a new rotating trophy will be purchased.
9.5 Points awarded for Image Shows will be recorded for each member
and will go towards the member’s yearly point total for the Congel
9.6 Merit award Point system: Merit points will be credited to club
members for their participation and winning in Syracuse Camera Club
monthly digital file, print competitions and Image Show
9.7 Merit points accumulated in digital file and print divisions in
their respective classes, will be recorded by the chairpersons or
their designee who, at the end of the year, will select the first,
second and third place winners of the most points in each division.
For this purpose, the points credited to members in each division
will be kept separate, but within the division the merit points
accumulated by each member between classes (e.g. Entry, Advanced and
Master prints) will be additive.
9.8 Awards will be presented each June to the three members in each
division who place first, second and third in points accumulated
during the prior year (September through June).
9.9 In addition, awards will be presented in June to members who
have reached certain milestones (see section 9.13) of points
accumulated over the years. The cumulative points won each year by
members competing in each non-additive division will be credited by
their respective chairpersons towards milestone awards to be
presented at the annual June awards banquet. The awards will consist
of appropriately engraved plaques or certificates.
9.10 Peter Congel Award: To encourage diversity of photographic
effort, and to perpetuate the memory of one of the Camera Club's
most honored members, the Peter Congel Trophy has been established.
The award is given to the member who has accumulated the most points
through the competition year from among all members who have
competed in at least two of the club’s four divisions. The
award will consist of an annually rotated trophy engraved with the
name of each year's winner. The member winning the trophy three
times will keep the trophy. If no one succeeds in winning the
trophy, it will be retired to club ownership.
9.11 MERIT POINT SCHEDULE FOR DIGITAL FILES AND PRINTS:
9.12 MERIT POINT SCHEDULE FOR IMAGE SHOWS:
9.13 MILESTONE POINT SCHEDULE:
CAMERA CLUB FELLOW
9.14 President's award. A desk paperweight trophy will be awarded to
each president at the end of his or her term. If a president serves
for more than one year in a row the trophy will be awarded when a
new president is elected.
9.15 Ron Olcott award. To honor a long time member and master
printer of images, the Ron Olcott award was established to recognize
excellence in the Print Division. At the Year-End competition the
three first place prints from Entry, Advanced and Master Classes
will be judged together and the winning print will be awarded the
Ron Olcott award. A rotating trophy will have the recipient’s name
Revised and approved August 2013